Free Accounting Software For Small Businesses In The United States

Zoho Books

Create opportunities for collaboration through role-based access to Zoho Books. Then, when your business is ready, integrate Zoho Books with any of Zoho’s dozens of apps for total control over every aspect of your business. • Capture and view all financial information related to your asset, liability, revenue, or expense accounts and organize them how you want. • Set up bank accounts with Zoho Books once and it will automatically import every transaction from your account, helping you see the bigger cash flow picture.

When evaluating offers, please review the financial institution’s Terms and Conditions. If you find discrepancies with your credit score or information from your credit report, please contact TransUnion® directly. Small-business owners using Zoho Books’ free plan have access to email support eight hours per day, five days per week.

Generate Reports And See How Your Business Is Doing

Easily collect advance payments by creating a retainer invoice, and track payments without hassle. Track time you spend on your projects and bill them right from the app. Generate key financial reports like balance sheets, cash flow statements, and income statements to know where your business stands. Create and send personalized invoices that reflect your brand. Find an Accountant Check out our list of financial experts including advisors and accountants and connect with them instantly. You can add up to 10 users in the Premium plan of

Zoho Books is cloud-based accounting software with integrated customer relationship management , inventory, and project management system. It offers a wide array of features, including income and expense tracking, invoicing, sales tax management, and time tracking. Zoho Books offers a free plan for businesses that make less than $50,000 in annual revenue and three paid subscriptions that start at $20 per organization, per month. Zoho Books has many features that will benefit microbusinesses, including accounting process automation, invoicing, online payments, and tools for time tracking and project management. Zoho also has a mobile app that supports more devices than most accounting software vendors do.

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  • I think the software fits nicely between invoicing software like Freshbooks, the micro business competitors like Wave and Kashoo, and it’s small business competitors like QuickBooks and Xero.
  • To make sure you don’t go DOWN THIS RABBIT HOLE, choosing the right accounting software for your business is extremely important.

Zoho Books will even automatically update received online payments and notify you of the dollar amount received so you can better manage your cashflow. Once a payment is made you can even have the system send ‘Thank You’ messages or ‘Payment Received’ messages to the customer.

Online, open source and free accounting software built with modern technologies. Chaser syncs all of your Zoho Books invoice and customer data so you stay on top of what is owed and collect payments faster – automatically. No other product at this solution level offers automated workflows like Zoho Books does. This tool comes with a bit of a learning curve—in fact, it’s complex unless you’ve worked with multisegment formulas before—but it can be quite useful.

Zoho Books Is Not A Good Fit For

Sure Payroll costs $29.99 per month, plus $5 per employee per month for the Full Service plan, and less for a Self Service plan. For comparison, QuickBooks Payroll starts at $45 per month plus $4 per employee per month and goes up to $125 per month plus $10 per employee. Since I last reviewed it, Zoho Books has incorporated dozens of small changes that improve flexibility and usability, along with many major changes. The site now offers custom reports, QR code support in invoices, improved auto-scan for digital financial documents like receipts, and enhanced integration with other related Zoho websites. The Premium Plan ($36 per organization per month) supports 10 users, budgeting, vendor portals, and integration with Twilio, which allows you to automate SMS messages to customers.

Zoho Books

Zoho Books allows you to schedule report distributions by date and time, sending them to email recipients in PDF, CSV, or XLS format. Once you build some contact records, you can view each in a window that is, once again, better than Zoho Books’ rivals. The records show key contact information on the default screen, as well as numbers and graphs for receivables/payables and income/expenses—kind of like a mini-dashboard for each customer. Tabs here open other types of related content, like Transactions , Mails , and Statements. Zoho’s integration with SurePayroll is a major move since our last review. It means that Zoho Books customers in all 50 states can get excellent integrated payroll capabilities. You have to sign up for SurePayroll, of course, but all the necessary payroll data moves from SurePayroll to Zoho Books seamlessly.

App Privacy

Keep your clients up to date on all ongoing transactions between them and your business with the client portal. A single tap on the Zoho Books widget is all you need to access your invoicing, expenses, and timesheets right from the homescreen. Create unlimited transactions and add any number of users who can access Zoho Books. Add widgets to your homescreen to quickly access timers, invoice lists, and total receivables, and make the accounting experience a breeze with the latest iOS update.

Since it’s a cloud-based accounting software, it’s with you always, whether you’re in the office or at the coffee shop. When using this software, I think back to when we’d call out accountants in business meetings for incorrect statement of accounts. Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph.D. from Penn State. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor for both the Online and Desktop products, as well as a CPA with 25 years of experience. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. Zoho Books’ dashboard provides more financial information than the dashboard in Kashoo, but it’s not as interactive as Xero’s.

Zoho Books is a great solution for small businesses that already use the brand’s other in-house applications, like Zoho Invoice. Zapier moves info between your web apps automatically, so you can focus on your most important work. Zapier lets you connect Zoho Books with thousands of the most popular apps, so you can automate your work and have more time for what matters most—no code required. Manage multiple projects in one place and bill the hours to client. With the Zoho Books iPhone app your accountant is never far away to advise you. Invite your trusted advisor to review your numbers right from the comfort of his home or office. Record expenses and bills and categorize them right from your iPhone.

To get a better idea of what to expect from each subscription level, below is a quick overview of each plan. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor, and CPA with 25 years of experience.

Integrated Business Management

CRM Increase your revenue with better customer relationships. Expenses Track expenses efficiently, both paid by employee or company.

Debt collection services Don’t write off bad debt without trying to use a friendly collections service tailored specifically to your business. The Zoho Books iOS mobile app provides multiple options for working with invoices.

Overall, Zoho Books offers competitive pricing plans that should meet the expectations of most freelancers or very small businesses. While some freelancers might opt for free accounting software, Zoho Books is well worth the monthly cost. In minutes you can also categorize all transactions imported from your bank and credit card accounts. • Managing multiple projects can be overwhelming at times for business owners, but with Zoho Books controlling and managing projects has never been easier.

  • Mail sent to customers in the U.S. costs one credit and takes five business days to arrive.
  • QuickBooks Online’s $80-per-month plan to access in-house inventory management, for example, all Zoho Books plans include free inventory tracking for businesses with 50 orders or less per month.
  • Discuss transactions, contacts, items, bank accounts, or projects.
  • Billy and his young family have just moved to Ashland Oregon, and are looking forward to exploring the area’s amazing beer, wine, and food.
  • Zoho provides helpful features for doing so by allowing you to log and track time, give role based access to log time, managing multiple projects, and add expenses related to particular invoices.
  • Data Sync Straightforward Apps for data replication with on-premise and cloud databases.

You get everything in the standard plan plus the ability to send recurring invoices, make sales orders, manage purchase orders and handle multi-currencies. Zoho Books includes good inventory management capability, though you can also use it if you sell services instead of products. Items can be tracked in different units of measurement, and you can add both the selling price and the cost price to any item entered into inventory. However, you’ll need to remember that once you create a transaction for a product, you cannot turn the inventory tracking feature off.


Zoho Books’ automation and online payment features meet this requirement. While price is always a consideration, it’s especially important for microbusinesses, so we looked for software that is both inexpensive and highly capable. We wanted to find a scalable application that very small businesses can continue to use as they grow, with options to upgrade to higher plans and integrate with other business applications. We also wanted it to have a mobile app that helps busy entrepreneurs keep up with their accounting tasks on the go. Eliminate time-consuming accounting tasks and create a collaborative and accurate view of your transactions with Zoho Books. This cloud-based accounting software provides the insights and the support you need to save time and stay on top of accounting for your business, no matter what your company size. No worries, you can set up automatic payment reminders that will send messages to overdue clients reminding them that a payment is late or overdue.

Among small business accounting websites, Zoho Books is an exceptional value. In fact, its existing infrastructure, combined with myriad new features and enhancements it has added since our last review position it in a kind of transitional phase. We still consider it a solid choice for small businesses, but its appeal is beginning to expand upmarket, too. It may eventually compete with solutions such as NetSuite and Sage Intacct. Zoho Books is a laudable small business accounting service, with a tidy user experience, attractive pricing, and a rich set of tools. Larger businesses may want to consider it, too, now that integrated payroll is supported for all states.

Zoho Books

Handle customer refunds and returns by recording credit notes and applying them to invoices. Set reminders for your transactions, start and stop timers, create expenses, and view unpaid invoices with Siri’s conversational shortcuts.

Understand Your Financials

Zoho Books stood out in our search as an elite accounting solution for microbusinesses. Zoho Books is our pick as the best accounting software for microbusinesses in 2021. Skyvia offers a number of benefits for import Zoho Books data to Zoho Invoice or vice versa. With Skyvia import you can use data filtering, perform data transformations, and many more. Besides, Skyvia supports the UPSERT operation — inserting new records and updating records already existing in the target.

  • Confirm each sale and avoid delivery time errors with sales orders.
  • Additionally, while the software can support multiple businesses under a single account, you need to pay a separate subscription for each organization.
  • Zoho Books is loaded with many useful features that small businesses can use to automate different business workflows, including bank reconciliation and recurring invoices.
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  • General reports are now more useful because of improved views and filters that support better customization.
  • There are two ways you can import bank account transactions into Zoho Books—by connecting your bank account and importing bank statements manually.

While we cannot promise a timeframe for everything posted here, we’ll definitely consider all your valuable suggestions and work on them based on their feasibility. Free (only for businesses with less than $50,000 in annual revenue).

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It also has a Zapier integration, which allows you to connect to more than 1,000 third-party apps. Sixteen templates are available, and each allows you to choose from multiple fonts and select any color for several elements. You can add a logo and background image, select which fields to include, and edit field text. The templates allow you to choose a different display language, which is useful if you have international customers. Templates are also available for documents such as estimates, credit notes and payment receipts. This type of customization tends to benefit businesses; it’s always good for branding purposes to design your solutions to look the way you like.

Record Expenses And Bills

We’ll run through the three main differences between Xero and Zoho Books, and the two accounting software and their features to help you make an informed decision that’s right for your business. View reports showing you stock levels and keep an eye on your inventory in real­time.

The Zoho Books app for Apple Watch lets you keep an eye on your financials while multi-tasking. View outstanding invoices, send payment reminders, and track time for projects right from your wrist. Next, enable the modules you want to use in your business, with multiple choices available. Finally, you can connect to a variety of online payment apps. Zoho makes it clear that you can go back at any time and change the information you add during setup.

Manage Inventory With Zoho Books

The iOS app uses a bottom-of-the-screen toolbar, while Android works primarily from a vertical menu. The Standard plan costs $15 per month and supports three users. You can manage up to 50,000 invoices, reconcile transactions, create invoices, track mileage and expenses, and manage projects and timesheets. Zoho Books is an online accounting software that lets you manage your financials and banking, automate your sales and purchasing workflows, and even track time and create reports. As with most small business accounting software, Zoho Books has no features for managing and tracking fixed assets. You can record a journal entry and view the fixed asset entry, but that’s all that there’s to it. You can’t track fixed assets, and you can’t set up depreciation.

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